

This opens the dialog box below: Give my new Item a name. Then, on the Options tab of the PivotTable Tools ribbon, click Fields, Items & Sets, and select Calculated Item. In this case, we want to add an item to the Region field, so we’ll select an item in that field. You can even use this option to show the sales by category as a percentage of the grand total. Then on the PivotTable Options tab (Excel 2010), or PivotTable Analyze tab (Excel 2013) > Fields, Items & Sets > Calculated Item. To create a calculated item, first select an item in the row or column field you’re working with. This completes our tutorial on the Excel formula to calculate percentage of grand total! You now have your Pivot Table, showing the Excel Pivot Table percentage of totalfor the sales data of years 2012, 2013, and 2014.Īll of the sales numbers are now represented as a Percentage of the Grand Total of $32,064,332.00, which you can see on the lower right corner is represented as 100% in totality: I want to do a calculated field using the Grand Total and Values Count field of Pivot chart How do I put the manually created formula in Column E of Pivot. In this example, we used the Percentage category to make our Percent of Grand Total numbers become more readable. Hide the GrandTotal column by right click on GrandTotal > Click Remove GrandTotal Step 3 Add calculated item Select Data Source filed then Click PivotTable Tools > Formulas > Calculated Item In case you forget to select Data Source filed on PivotTable, calculated item will remain disabled. STEP 9: Inside the Format Cells dialog box, make your formatting changes within here and press OK twice.

0.23), into a percentage format that is more readable (i.e. The goal here is for us to transform numbers from a decimal format (i.e. I need to create a calculated field that takes each quantity and divides by the grand total of them all, effectively displaying an individual POs contribution percentage to the total months quantities. Generally, we can’t add a calculated item to an already grouped field. To format the Percent of Grand Total column, click the second Sales field’s (Percent of Grand Total) drop down and choose Value Field Settings. In the data section is the actual quantities themselves. STEP 7: Notice that the Percent of Grand Total data is in a decimal format and it is hard to read it: STEP 6: Select the Show Values As tab and from the drop-down choose % of Grand Total.Īlso, change the Custom Name into Percent of Grand Total to make it more presentable. Click OK.Īn Excel formula to calculate percentage of grand total will be added! STEP 5: Click the second Sales field’s (Sum of SALES2) drop down and choose Value Field Settings You can add calculated fields and items to a table. STEP 4: In the ROWS section put in the Sales Month field, in the COLUMNS put in the Financial Year field and in the VALUES area you need to put in the Sales field twice, I explain why below: Excel supplies an opportunity for calculating values inside a pivot table.
